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Are You Using the Right People for Your References?

"Employment references are professionals who can comment on your personal character, work ethic, past work experiences and abilities to perform specific duties."

It's important to have your references prepped and ready to go as you move into the job hunting, career change stage of your life. Being given a job offer and then scampering around trying to find appropriate references and their contact information won't give a good impression to your new bosses. You don't have to hand in your references until you are asked for them which is usually at the verbal job offer stage, but they should be all ready to go.  

"Almost 60% of employers claim that they have had to withdraw an offer of employment after receiving poor references about successful applicants. " - monster.com

Who to Use for Your Professional Reference?

The first choice would always be your current supervisor. This is an easy choice if your partner has just been transferred to another city and you are relocating. A little more difficult if you are looking for a new job because you want a change, specifically of boss. Your reference doesn't have to be a "manager", it could be a more "senior" co-worker who is working with you on your current project. If your reference is from a previous position then a supervisor/manager would be the best choice.  

Start off by making a list of people you have worked with in the past and had a good relationship with. List the projects you worked on that were completed successfully and who your supervisor and co-workers were. Check out your previous performance reviews, which supervisors were complimentary towards you. If there are individuals on this list who can also relate to the new position you are applying for - great.  

Get Back in Touch

Thank goodness for LinkedIn, it has made keeping in touch with previous co-workers much easier. But finding them on LinkedIn isn't enough. You need to actually call these individuals and ask them if they remember you and if they will give you a reference. If you have lost touch, you want to reconnect and build your relationship back up.  

When you are talking to them explain the position you are applying for. Reconnect about old projects you worked on together. Give them a heads up when you get to the job offer stage, so they can be expecting the call. We all deal with telemarketers and the last thing you want is your reference thinking your potential employer is a telemarketer and hanging up on them.  

Include on your list their name, company, position and a day and night time contact number. Ask them if there is a time preference for receiving a phone call. This list should look professional, a white clean 8 x 11 piece of paper, not names on little post-its.

Prepare Your References with What Information Can Be Provided About You 

References will be called so make sure they are prepared. Large companies use reference services to do their reference checks. Companies who use Recruiters will sometimes have the recruiting company do the reference checks or the actual hiring managers will call. Either way there are only certain things they can ask in a reference check. Make sure your reference is going to give you glowing comments about the following questions:

  • Length of employment?
  • Previous job title?
  • Brief details of responsibility?
  • Overall performance?
  • Time-keeping and attendance?
  • Reason for leaving?
  • Would you re-hire this employee?
  • Keep in Touch

Follow up with your references after you start your job with a big thank you and remember to stay in touch. You never know when you may need a reference again. Or you may want to go and work for them in the future.  

Keep Your Reference List Up to Date

New references from your most current jobs, volunteer or community experience should keep getting added to your reference list with up-to-date contact information. But that doesn't mean you lose track of your older references. Network, Network, Network! You never know when you may be able to help someone from your past or they may be able to help you.


Every interview is different. Each Interviewer uses different tactics. Most interviews start with trying to put you at ease by asking a little about yourself. There are the technical questions - you better be able to answer these questions – “you stated on your resume that you had the technical skills to be able to do the job.” Then come the off the wall questions - "what superhero would you be?"

 

"What strength would you bring to the position?" This is a standard question that you will be asked in most interviews. The best way to be prepared for this question is to sit down and write down your strengths from a previous position, or if you are a new graduate then experiences from school. Below are a few examples of strengths that can be expanded upon with your experience as they fit the job description:

  • Team Player
  • Time Management
  • Good at managing people
  • Meeting deadlines
  • Always finish my tasks
  • Good listener
  • Deal well with difficult customers/situations
  • Able to see the big picture
  • Good with detail
  • Pick out a skill from the job description, ie “With my strong web design, creative writing, phone skills, etc”, then expand on this strength.
  • Problem Solver
  • Able to juggle more than one task at a time
  • I am very good at listening and putting people at ease, this allows me to deal effectively with difficult situations. In my previous position there was a customer/employee…
  • Although I am a detail orientated person, I am also able to see the big picture, in my previous position (or while at school) I was assigned the task of…
  • My creativity has been tremendously helpful in designing web pages over the last 5 years. One particular webpage was just not… and I…

If you are having a hard time coming up with a strength, then ask your family, friends and co-workers. You will be surprised at what they come up with. Just don’t get too bloated from all the accolades, it is important to be a little humble with this question. You don’t want to come across as having an “I’m GREAT, I’m a STAR” attitude.


Don’t stress about this question, you have applied for the job because you know you can do it. Now tell them why and how. Be a "star".


Yesssss!!! You’ve designed your Resume and your Cover Letter..Kudos!!! But wait… there are ways to continuously improve your Resume.

In Part 7 of our video series, 7 Steps to Building a Great Resume, we discuss some Do’s and Don’ts while and after you have written your resume


Kicking off the 7 Steps to a Great Resume video series, Archana Ravinder, a Senior Recruiter with Planet4iT is going to walk us through the different sections of the quintessential marketing document, the Resume and how to make it stand out.

Download the CV Example



Jim Carlson, President for Planet4iT, brings to you a series of talks; our motto being “Recruit, Train and Retain”.

Planet4iT has been in business for 20 years and has seen the evolution of the industry from “Candidate Recruitment” to a “Career Building” Industry from many different angles.

But one thing has remained the same…

The Resume…

The Resume, a carefully crafted document does 3 things:

  1. Express who you are
  2. During an interview, lets you describe that to the interviewee
  3. Makes you feel great about yourself!!!

And this comes together as positiveness, which reflects in the interview.

Our first series is about this first step towards your next great career move..


Looking for a new opportunity? Looking for a new challenge? The right candidate for the right job? 

Stop! Think, Decide!

Seek help from the professionals at Planet4iT and Planet4Digital... Follow our 7 Step Video Series on Building a Great Resume! Stay tuned for Part 1.